Privacy Policy

1. Who We Are

iBelong provides cultural alignment assessments for hiring teams and candidates. References to "iBelong", "we", "us", or "our" mean the iBelong platform.

2. Scope of This Policy

This Privacy Policy applies to personal data we process when you use the iBelong website, platform, candidate assessments, and related services.

3. Data We Collect

Account data

• Name
• Email address
• Password authentication information
• Company name
• User role
• Credit balance and transaction history

Candidate data

• Name and email address
• Optional LinkedIn URL
• Assessment responses
• Cultural and workstyle scores
• Alignment scores and reports
• Date and time of assessment completion

Hiring manager data

• Name, work email, company name
• Positions created and position profile responses
• Candidate dashboard activity
• Credit usage history

Technical data

• IP address, device, and browser information
• Usage logs, authentication and session data
• Cookie identifiers and error logs

4. How We Use Data

• Create and manage user accounts
• Allow hiring managers to create position profiles
• Allow candidates to complete assessments
• Calculate cultural and workstyle alignment scores
• Generate dashboards and reports
• Provide support and troubleshoot issues
• Maintain platform security
• Improve the product
• Manage credits and billing-related activity
• Comply with legal obligations

5. Legal Bases for Processing

Where GDPR or similar laws apply, we rely on different legal bases depending on the context, including performance of a contract, legitimate interests, consent, and compliance with legal obligations.

6. Candidate Assessment Data

When a candidate completes an assessment for a specific position, their responses and results may be shared with the hiring company that created the assessment link. Candidates should only complete an assessment if they understand and accept that their assessment results may be reviewed by the hiring company as part of the recruitment process.

7. Cookies and Tracking Technologies

We use cookies and similar technologies as described in our Cookie Policy. Strictly necessary cookies are used for login, security, and platform functionality. Other categories require consent where applicable.

8. How We Share Data

• The hiring company responsible for the position
• Authorized hiring managers within that company
• Service providers that help us operate the platform
• Payment processors, if payments are enabled
• Hosting and infrastructure providers
• Analytics providers, where allowed
• Legal or regulatory authorities where required by law

9. Data Retention

We retain personal data only for as long as necessary for the purposes described in this Privacy Policy, unless a longer retention period is required by law. Hiring companies may request deletion of candidate data linked to their positions. Candidates may also request access, correction, or deletion of their data, subject to applicable law and the role of the hiring company as data controller. Retention periods may vary depending on the nature of the data, customer configuration, legal requirements, and legitimate business needs.

10. International Data Transfers

Personal data may be processed in jurisdictions other than the one in which it was collected. Where required, we use appropriate safeguards for such transfers.

11. Security Measures

We implement appropriate technical and organizational measures designed to protect personal data against unauthorized access, loss, misuse, alteration, or disclosure.

12. Your Privacy Rights

Depending on your location, you may have the right to:

• Access your personal data
• Correct inaccurate data
• Delete personal data
• Object to or restrict processing
• Receive a copy of your data
• Withdraw consent
• Opt out of sale or sharing, where applicable
• Not be discriminated against for exercising privacy rights

You can submit a privacy request via our privacy request form.

13. CCPA/CPRA Notice for California Users

California consumers have the right to know what personal information is collected, used, and shared, the right to delete, the right to opt out of sale or sharing, and the right to non-discrimination for exercising rights.

14. Children's Data

iBelong is intended for professional recruitment and employment-related use. It is not intended for children or users under the minimum age required by applicable law. We do not knowingly collect personal data from children.

15. Changes to This Policy

We may update this Privacy Policy from time to time. The "Last updated" date above reflects the most recent version.

16. Contact Information

For privacy questions or requests, contact us at privacy@ibelong.com.